Hawaiian Luau
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29 April 2008 MEMORANDUM FOR A.S. SENIOR VP / SENATE FROM: Kardyn Flores- Hawaii Club SUBJECT: Biola Luau Proposal 2008 Proposal: The Hawaii Club asks to re-propose to the Senate and ask for more money in addition to the $825 given at the beginning of April because it is not sufficient. Amount Requested: $2,000 Tickets $8/student with ID #, $12 general admission ACTUAL Numbers: as of 4/21/2008 FOOD already have: $14.50×250 people 3625 in account 1100 FACILITIES Senate 825 stage, sound, lights 2000 Car Wash 300 ENTERTAINMENT Professional Hula Group 575 TOTAL 2225 Fire Dancer 200 Biola Hula 0 DIFFERENCE Budget with decorations – already have TOTAL 6400 6800 – 2225 4575 subtract ticket sales (250x $8) <2000> Decorations Budget TOTAL + $400 6800 TOTAL 2575 mats (270), lights, flowers, stage deco, misc.
Problems with Status Quo: During our last presentation with the Senate, there were problems with communication. The current numbers are the final numbers given to us by Facilities, Cafeteria, and entertainment groups. The numbers given from the last proposal were incorrect: The same amount used for the last Biola Luau is the same amount we are requesting. Catering, Food, Sound Technicians, Set-up/ Take-down (chairs, tables), Lights/ Sound/ Stage, Decorations (table linens, center pieces, prizes), Advertisement (Flyers, banners, posters) Biola Spring Luau Budget Entertainment $575 Tahitian dancers $100, Samoan dancers $400, Biola dancers FREE,MC FREE, sound tech Food $2,000 Meal: 3 meats, two sides, 2 dessert Beverages: water, tea, punch, caterers Decorations $300 Table linens, streamers, paint, mural (picture backdrop), leis, center pieces Prizes $150 prizes for games and crowd participation/ raffle Advertisement $200 flyers, tickets Estimated Expenses $3,225